Vendor Registration – Wyandanch Family Day

Saturday: June 14, 2025

Rain Date: June 21, 2025

We welcome your participation as a vendor in our annual festival. Being a vendor at Wyandanch Day offers the opportunity for valuable exposure. Face-to-face communication builds memorable brand awareness, and you’ll connect with new people and reconnect with those already invested in your brand.

Our event ranges from 4,000 to 6,000 attendees. Be prepared to enjoy maximum sales of your inventory and the opportunity to serve our community.

To secure your assigned vendor space, registration form/contract and payment of fees must be received by 05/30/2025. You can apply and pay online below or download the Vendor Application. Payments can be mailed to P.O. Box 585 Wheatley Heights, NY 11798 and email form to vendor@wyandanchday.org

We look forward to your participation in this wonderful day of family fun and community harmony.

If you have any questions, reach out to Charles at cjackson@wyandanchday.org or call 631-671-3147.

Select Vendor TypeMerchandise VendorInformation VendorsFood Vendors

Select your registration fee below *$125 Merchandise, Clothing, Crafts, Literature - 10x10 space$175 Food (Cold or Hot) - 10x10 space$175 Food Trucks (Cold or Hot) - 25x10 space$25 (Donation) - Non-Profit Organizations (Information) - 10x10 space

FOOD VENDOR APPLICATION - CLOSED

VENDOR APPLICATION

Date

First Name

Last Name

Organization Name

Street Address

Apartment, suite, etc

City

State/Province

ZIP / Postal Code

Email Address

Phone

Description of items to be sold

INSURANCE AND CERTIFICATE

Suffolk County Health Dept. Food Service Certificate #

Upload copy of Food Service Certificate

No file chosen

Do you have insuranceYes, I doNo, I don't

Insurance carrier & Certificate #:

Upload copy of Insurance carrier & Certificate

No file chosen

Rules & Expectations

Food vendors are required to obtain a temporary Food Service Certificate from the Suffolk County Health Department at least 14-days prior to event. A $75 fee is required to take the course needed to secure this certificate. Contact: 631-852-5999 or 631-852-5863 or 631-852-5997 or visit website at https://www.suffolkcountyny.gov/Departments/Health-Services/Public-Health-Protection/Food-Managers-Course

Wyandanch Family & Recognition Day organization reserves the right to “shut down” any booth on day of event, that sells items not described in this application

Compliance with Wyandanch Fire Department guidelines for “BBQ Safety”

Please bring a garbage receptacle for your booth – your staff will be expected to keep it emptied. There are dumpsters and recycling bins on site.

Wyandanch Family & Recognition Day organization is not responsible for any property damage or loss. NOTE: If you do not hold an insurance certificate, you MUST CONSENT to the Indemnity “Hold Harmless Agreement” clause

Vendor shall not assign or sublet any portion of their space without permission from the Wyandanch Family & Recognition Day organization

No weapons of any kind permitted (guns, knives, bats, sticks)

No pets or animals of any kind permitted at event

No alcohol or illegal drugs/substances of any kind

BBQ Safety Guidelines

Before Barbecuing: Check your grill thoroughly for leaks, cracking or brittleness, Check the tubes leading to the burner regularly for blockages, keep children away from fires and grills, Have a fire extinguisher, or at least 16-quarts of water close by in case of a fire.

During Barbecuing: Don't wear loose clothing that might catch fire, use long handled barbecue tools and/or flame-resistant mitts, never use any flammable liquid other than a barbecue starter fluid to start or freshen a fire, never pour or squirt starter fluid onto an open flame, keep alcoholic beverages away from the grill, they are flammable! Never leave the grill unattended.

BBQ Safely: When lighting your propane barbecue, make sure all the connections are secure BEFORE turning on the gas and strike your match or lighter, ALWAYS shut off the propane fuel at the grill and at the tank after finished to avoid fire hazards.

In case of Barbecue fire: For PROPANE Grills - turn off the burners. For CHARCOAL Grills - close the grill lid. Disconnect the power to ELECTRIC Grills, For PROPANE Grills - if you can safely reach the tank valve, shut it off, If the fire involves the tank, leave it alone, evacuate the area and call the fire department, if there is any type of fire that either threatens your personal safety or endangers property, ALWAYS DIAL 911, NEVER extinguish a grease fire with water. It will only flare up. Use an approved portable fire extinguisher (must have on hand during event)

PAYMENT

Registration Fee Notes

Please Note...

$25 cleanup deposit payment will be taken for all Merchandise, Clothing, Crafts, Literature except Non-Profit Organization/Donation
$50 cleanup deposit payment will be taken for all registration except Non-Profit Organization/Donation

Cleanup Deposit Fees, are reimbursable contingent upon satisfactory checkout inspection on day of event (upon request only)
Registration Fees are non-refundable, unless event date & rain date cancelled

Total Amount